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Article version 2021.186.0

Privacy Notice – Consumer surveys

Effective from:

Published at:

This document describes how Volvo Cars (as defined below) processes your personal data when you engage with one of our consumer surveys (hereinafter “Consumer Survey”).

You can find below:

  1. Who we are;
  2. What personal data we collect and why;
  3. How long we keep your data;
  4. Who we share your personal data with;
  5. Your rights in relation to the data processing we perform;
  6. Contact information;
  7. Changes to our Privacy Notice.

1. Who we are

The entity that is responsible for processing of personal data in relation to the consumer surveys is LLC Volvo Cars, having its registered office at 141402, Russia, Moscow region, Khimki, Leningradskaya str, est. 39, bld. 5, company registration number 1095047004469, hereinafter referred to as “Volvo Cars”, “we”, or “us”.

2. What personal data we collect and why

In order to send you a request for a Consumer Survey, we will process the following categories of data about you:

  • Identifiers such as name, e-mail address, telephone number, salutation, age, gender, postal code, and city. We process this data in order to send the Consumer Survey and assess consumer performance by segmentation allowing us to improve the overall business operations and the consumer experience. The data is processed based on your consent (Art. 6(1)(a) GDPR and Art. 13(1) of the ePrivacy Directive (2002/58/EC)) and is stored within Volvo Cars. You can withdraw your consent to the processing of your data for receiving the survey at any time, either by using the web form indicated under “Your rights” below or by clicking directly on the unsubscribe link in the survey send-out.
  • Your Vehicle data such as vehicle type, Vehicle Identification Number (VIN), and registration number (REG). We process this data for field action and warranty performance, based on your consent (Art. 6(1)(a) GDPR and Art. 13(1) of the ePrivacy Directive (2002/58/EC)).
  • Contract type, subscription number, vehicle relationship (contract/sales type starting and end date). We process this data in order to send the Consumer Survey and assess consumer performance by segmentation allowing us to improve the overall business operations and the consumer experience. The data is processed based on your consent (Art. 6(1)(a) GDPR and Art. 13(1) of the ePrivacy Directive (2002/58/EC)).
  • Opening/clickthrough rates. We process this data for statistical analysis and range measurement, and to understand the interests of our consumers. For this analysis, the e-mail invites contain so-called web beacons or tracking pixels, which display single-pixel image files that are also embedded in our website. The data is processed based on your consent (Art. 6(1)(a) GDPR and Art. 13(1) of the ePrivacy Directive (2002/58/EC)).

3. How long we keep your data

Your survey feedback responses will be kept up to five (5) years from the time you submit your response, after which time it will be anonymized.

In order to keep your responses secure, the invitation for feedback provides you with an individualised questionnaire that no other person can access. The survey web site and our data storage facilities have security measures in place to protect the loss, misuse, and alteration of the information under our control.

Only certain employees have access to the personal information you provide us. They have access only for case handling, data analysis and quality control purposes.

4. Who we share your personal data with

We will share your personal data with the following categories of third parties, on a need-to-know basis:

  • Our processors supporting our activity in general, such as providers of IT solutions;
  • Our processors supporting delivering the Consumer Surveys, which are limited by contract in their ability to use your personal data for any purpose other than to provide services for us in compliance with each data processing agreement in place:
    • Provision of Consumer Surveys.
    • WhatsApp text Communication.
    • Care Operations.

Your personal data will be disclosed to and processed by your selected retailer (if applicable) and companies within the same group of companies as VCC.

5. Your rights in relation to the data processing we perform

5.1.

You can exercise your rights in relation to us by contacting us. Contact details for data subjects to file a request concerning the Company’s processing of personal data will be found in Customer Privacy Policy.

5.2. Your rights under Russian law

The processing of your personal data by LLC Volvo Cars is carried out in accordance with the laws of the Russian Federation.

You have the right to receive the information relating to the processing of your personal data. You have the right to demand from the controller the rectification of your personal data, their blocking or destruction In case the personal data are incomplete, outdated, inaccurate, illegally obtained or are not necessary for the declared purpose of processing, as well as to take measures provided for by law to protect your rights.

If you believe that the controller is processing your personal data in violation of the law or otherwise violates your rights and freedoms, you have the right to appeal against the controller's actions or inaction to the authorized body for the protection of the rights of personal data subjects or in court.

You have the right to protect your rights and legitimate interests, including the right for compensation for damages and (or) compensation for moral damage in court.

6. Contact information

In order to exercise your rights, please use the web form mentioned in the Customer Privacy Policy above. If you have any other questions regarding the subject matter of personal data protection, you can contact directly LLC Volvo Cars that is indicated as a joint controller in this privacy notice, at the contact details mentioned here: volvocustomer@volvocars.com

You can also contact the Volvo Car Corporation Data Protection Officer as follows:

Company: Volvo Car Corporation

Postal address: Volvo Car Corporation, Assar Gabrielssons Väg, SE-405 31 Gothenburg, Sweden

Email: globdpo@volvocars.com

7. Changes to our Privacy Notice

We reserve the right, at our discretion, to modify our privacy practices and update and make changes to this privacy notice at any time. For this reason, we encourage you to refer to this privacy notice on an ongoing basis. This privacy notice is current as of the date which appears at the top of the document. We will treat your personal data in a manner consistent with the privacy notice under which they were collected, unless we have your consent to treat them differently.